CAMPUS AIS BILLING
These are the available forms for Campus AIS Billing. These forms are provided as a courtesy for units that need charges input into AIS. It is the responsibility of a unit needing access to AIS and specifically AIS-Student Financials to contact ITS at 831-459-4357 (HELP) and complete the appropriate paper work. Student Business Services is happy to assist you in the interim. Corporate non-student accounts will need to be set up by Student Business Services.
AIS INSTRUCTIONS
1. You must convert your Subcode to an AIS Item Type. Contact Joanne Noble at jenoble@ucsc.edu or 831-459-4690 for assistance in setting up item types.
2. The ability to change a Description of the Subcode no longer exists. If you used one Subcode for multiple types of charges, you will probably need to set up multiple Item Types to correspond/describe your charges.
3. In SIS you were able to partially reverse/cancel a charge and then the student could pay the balance. In AIS the entire charge must be reversed/cancelled. If there is a balance due, then you must submit an undated charge form.
There are 4 separate forms: Student Charges, Student Reversal, Non-Student Charges and Non-Student Reversal. At this time, all completed forms are to be directed to Office of Student Business Services, #203 Hahn. The forms may be faxed to 831-459-3918 attention to Marji Sines.
Please review the various forms to choose the one that fits your specific needs. Note that each form is available in both Microsoft Excel and Adobe Acrobat formats. Please note: you can insert extra rows to make all your entries on one form/attachment.
AIS Charge Form |
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AIS Student Reversal Form |
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AIS Non-Student Billing Form |
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AIS Non-Student Reversal Form |
For more information or help with AIS please visit: http://ais.ucsc.edu/